DWP – Digital Work Place
In the modern area of technology and working style, the workspace is not just a physical space where employees work during their regular working hours. This is a generation of being ‘always connected’, having access to the working environment from anywhere and everywhere. This availability has faded the distinction between one’s personal and professional lives. With this dissolution of the distinction, the workplace has become truly digital, and employees are communicating and collaborating in unprecedented ways. Knowledge sharing is expected at an organizational level now. The relationships are beyond productive business; tilted more towards natural work groups.
This already sounds like a huge change in work experience in all the leading organizations. They have begun to implement an entirely new working environment; called the digital workplace. By integrating the technologies that employees use (from e-mail, instant messaging and enterprise social media tools to HR applications and virtual meeting tools), the digital workplace(DWP) eases the communication barriers. This allows you to be in a position to transform the employee experience by fostering efficiency, innovation and growth. However, a successful digital workplace is the one that drives a true cultural change.
Track changing trends
The workplaces began transforming as way back during the agricultural and industrial revolutions. It is now that the widespread proliferation of information technology forever changed the ways in which employees connect, collaborate and communicate. This change has gained speed more, over the last 30 years due to the evolution of these 3 working trends:
- Aging workforce: the people who builded technologies are retiring now, and so is the knowledge going away with them. There is an increasing need to capture their knowledge.
- Information overload: the amount of information is growing at exponential rates and employees still find it difficult to find what they need even with the advancement in technology.
- The need for speed: Today’s work environment is rapid; therefore, employees increasingly need to work faster and collaborate more effectively to get their jobs done.
Workplace demographics are evolving rapidly, and employers continue to struggle to meet the varying needs of a multi-generational workforce. As the use of the Internet and mobile devices
grows, the pace of change continues to accelerate. These changes are further exacerbated by ongoing demands to increase productivity and cut costs, making it harder for employees to meet market expectations. Together, these trends are reshaping the work environment.
Respond to change
The ever-changing digital workplace can address these concerns by helping organizations in the following ways:
- Bring about changes in the working culture that allow employees to work more transparently and leverage the social networks in a better way.
- merge offline and online communications by keeping employees connected through their mobile devices. This way they have anytime and anywhere access to tools and corporate information.
- Focus on employee experience by providing them with user experience they have outside the firewall.
Provide choice, flexibility and personalization.
- Employers now support virtual work environments that allow employees to stay connected in distributed and virtualized work locations while balancing customer privacy and operational risk.
- Minimize spending and enhance productivity by providing employees with the right tools and right information at the right time.
- Win the war on talent by offering the progressive and innovative environments that top candidates now expect.
What is a digital workplace?
Digital workplace is best defined as the natural evolution of the workplace. It comprises of your employees’ technology working environment, encompasses all the technologies people use to get work done in today’s workplace. It varies from your HR applications and core business applications to e-mail, instant messaging and enterprise social media tools and virtual meeting tools.
Most organizations today already are using many of these components and you might not have to build the digital workplace from the ground up. If you have set up a system where your employees are replying to e-mails from smartphones, checking their pay stubs online or digitally entering a sales opportunity, you already are closer to operating a digital workplace. There may be cases where newer technologies are required; in such cases, the benefits increasingly outweigh the costs. As the workplaces are continuously evolving, employee expectations are shifting. Organizations that do not embrace the digital workplace risk falling behind.
Why adopt a digital workplace strategy?
These risks should be enough to activate and motivate you towards adopting a digital workplace. These benefits will compel you towards building one soon. These are the gains:
- Talent attraction: 64% of employees would opt for a lower paying job if they could work away from the office.
- Employee productivity: organizations who have adopted strong online social networks are 7% more productive than those without.
- Employee satisfaction: installation and use of social media tools internally showed a median 20% increase in employee satisfaction.
- Employee retention: with an increase in employee engagement, there is a corresponding increase in employee retention by up to 87%.
- Communication tools: information workers are keen to use new communication tools, like instant messaging etc. as compared to more traditional ones like e-mail or team workspaces.
With these advantages, more and more organizations are developing a budget to support digital workplace strategies that promise to deliver measurable returns. There are many DWP service providers that provide DWP services at low cost. This trend is catching attention as employees increasingly choose to forge productive business relationships beyond natural work groups in an effort to enhance knowledge sharing across the organization. DWP providing companies have a digital workplace catalog to choose from a variety of combination services.